Date Added: 22 July 2021
: 8 August 2021
Job Title: Senior Parliamentary Assistant/Office Manager
Working For: Jamie Greene MSP (West Scotland Region)
Length of Contract: Permanent
A full-time role has arisen in the office of Jamie Greene MSP in the Scottish Parliament. Due to the wide-ranging nature of activities we perform there is some flexibility on how we structure this role, dependent on the applicant.
This person will be the primary point of contact for all telephone calls, emails and letters to this busy parliamentary office from external organisations, stakeholders, and constituents. You will be expected to manage a busy inbox and respond in a timely manner to every relevant piece of communication received.
Essentially you will triage all correspondence to the MSP between the team depending on subject matter and content. As such a high degree of language and communication skills will be needed for formal letters, emails and dealing with enquiries on the telephone.
This role involves some important administrative management of the office, including the management of our entire office and staffing provisions. Therefore you must have experience of budget forecasting and management on spreadsheets.
You will be the guardian of all workload which comes into the office and be expected to prioritise, multi-task and ensure the smooth running of the parliamentary week. This includes weekly diary planning, preparing Mr Greene for committee, chamber debates and legislative items.
The successful applicant will have full access to all social media platforms and eventually be responsible for creating content and posting on these platforms. If you have specific experience of Adobe Creative Cloud (or other equivalent software) this will be a distinct advantage in your application.
You should be passionate about politics, policy and be able to assist when required on researching briefings ahead of debates and assisting with lines of questioning, be comfortable drafting letters to senior members of government, or other officials.
You may also assist in drafting press releases, writing columns, opinion pieces and preparing briefings ahead of media appearances or interviews. You will also draft and lodge parliamentary questions and liaise with our research department on the content for these.
Closing Date: 8 August 2021
Interviews are due to take place before the end of August either in Edinburgh or via Zoom.
We anticipate the successful candidate starting around the beginning of September, although exact dates are subject to discussion.
Applicants should send a CV and cover letter setting out their experience, why they want the role, and why they should be considered to firstname.lastname@example.org
Candidates will be contacted shortly after the closing date. Successful candidates will be invited to complete an additional task, which will be anonymised to ensure fairness across the recruitment process.
Please contact Andrew Brown if you have any further questions about the role or the recruitment process.