Date Added: 27 February 2021
: 12 March 2021
Job Title: Personal Assistant to the Political Section
Working For: Embassy of Japan in the UK
Salary: TBD in accordance with qualification and experience
Length of Contract: TBD
The Embassy of Japan in the UK is looking for a highly qualified and motivated Personal Assistant to provide secretarial and research support for diplomats.
You will support diplomats in charge of legal, judicial, security and police affairs with research and work.
The key responsibilities of the Personal Assistant’s position include, but are not limited to the following:
• Produce daily reports and databases from online news articles and other resources
• Produce reports on political and social issues based on diplomats’ interests
• Maintain and process all incoming and outgoing correspondence including contacts via post, email and telephone
• Prepare, edit, summarise and draft documents including official letters
• Liaise with internal and external stakeholders such as UK government departments, non-governmental organisations, businesses and other diplomatic missions
• Arrange and facilitate meetings/appointments, conferences, receptions and events
• Assist with administrative and logistical arrangements for the Embassy staff and for official visitors, including liaising with counterparts, hotels, venues and arranging transport
• Undertake other administrative and secretarial duties as directed
Key Skills, Qualifications and Experience*
• Fluency in both spoken and written English (native speaker level)
• A professional demeanour, courteous and tactful
• An ability to work confidently, on own initiative and under pressure
• Good organisational, analytical and interpersonal skills
• Experience using Microsoft Office such as Word, Excel, Power Point, Outlook
• Experience handling general enquiries
• Good telephone manner
• Ability to contribute effectively as a member of a busy team
• Willingness and availability to occasionally work out of hours
*Extensive experience is not necessary as long as the applicant is motivated.
The following would be an advantage:
• Knowledge regarding UK legislation and systems especially the judiciary and legal, security and policing issues as well as international relations including UK-Japan relations
• A command of Japanese or other languages
• Proactive interest in Japan
• Previous experience of working, living or studying in an international setting.
Closing Date: 12 March 2021
Interviews: From Mid-March 2021
Start date: Mid-April - May 2021 (TBD)
Interested candidates should submit a CV (as detailed as possible, including educational record and job history) and covering letter explaining how you are able to meet the requirements for the position, along with your current salary, daytime telephone number and email address to email@example.com
Applicants who have passed the initial screening will be contacted for an online paper test and online video interview by 19 March 2021. Only successful candidates will be contacted.